Inventory can be a struggle, but with an IT inventory tracking software - in place, you can improve the inefficiencies of your business and gain control of your operations.
IT inventory tracking software is an application that enables you to log, track, and control your assets digitally. You can add various information on these digital copies, including:
who the assets are assigned to
where they are located
what state they are in.
With an asset tag, you can take things up a notch. You can simply scan an asset’s barcode or tag to view the details related to it. Ultimately, managing equipment through an IT inventory tracking software boosts your efficiency and improves your return on investment (ROI).
Here are some ways an IT Tracking Inventory Software can manage your assets effectively.
1. Communicate with your team remotely
Companies with remote teams are often spread out. By leveraging an IT inventory tracking software, you can maximize visibility of your operations and improves collaboration. A centralized software can track and manage your processes remotely.
IT administrators can assign equipment to certain people and ensure that they are maintained properly without having to inspect it. Equipment status can be found on the software, so team members can be held accountable of their assignments.
When there are problems, your team can troubleshoot issues and stay productive by communicating on the platform. Team members can also notify managers if there are any maintenance needs. This does not only keep everyone informed, it also fosters a stronger connection with your team.
2. Identify Issues Quickly
Monitoring the performance of the equipment is necessary to ensure efficiency and avoid downtime. While you can use paper inspection forms, this can slow down your team’s workday. When issues aren’t communicated instantly, it can result in compounded problems and costly repairs.
Having your team perform digital inspections in your IT inventory tracking software keeps you updated of equipment issues in real time. Managers are alerted immediately if there’s any inspection failure so they can schedule maintenance right away.
Otherwise, managers can take a proactive approach to equipment maintenance by scheduling preventive checkups. They can automate service reminders based on usage, so IT equipment are serviced regularly to address issues and extend its lifespan.
3. Consolidates Data
IT inventory tracking software can help you streamline the data around your inventory and operations. Instead of using individual systems and spreadsheets, it will be easier for you to get a full picture of your business if the data you need is in a centralized location.
Implementing a comprehensive solution enables you to gain a better understanding of what’s working in your operations. With key business statistics and reports found in a single software, you can develop actionable plans and wise business decisions regarding your IT strategy.
4. Track Equipment Utilization
Small pieces of hardware or software may not seem expensive as compared to buying large assets. However, acquisition and replacement costs can add up over time. Monitoring the utilization of equipment ensures that you get the most out of your investment.
The tracking functionality of an IT Tracking Inventory Software provides insights into how your tools are used. This data can help you keep an eye on equipment that needs preventive maintenance or replacement.
Assessing utilization reports in your software allows you to see if you’re over-using a device, causing it to wear out faster. Based on this, you can determine whether to add new equipment or just find under-utilized equipment in your current stock that can stand as a replacement.
5. Monitor Spending to Ensure Cost-effectiveness
Tracking and controlling operational expenditures in real time can be a challenge if you’re using unorganized spreadsheets. Not only are they difficult to view, manual data entry can also lead to miscalculations if not done correctly.
With an IT inventory tracking software, you can monitor your spending comprehensively. Configurable reports can breakdown expenses at a per-item basis or at high-level metrics like Total Cost of Ownership (TCO).
Managers can do cost analysis with these reports and implement confident decisions to improve a company’s operations.
Final Thoughts
With all the information on an IT inventory tracking software, you can monitor utilization, performance, maintenance, and expenses to improve business processes. If you want to enhance your operational visibility as well, you need an IT Tracking Inventory Software. For comprehensive tracking and superior business intelligence, choose ITarian!
